Proposed Amendments to the Association BYLAWS
The Glens at Carlson Park Board of Directors, with the advice of Counsel, is recommending the attached proposed amendments to the Bylaws for the Association. Each proposed amendment for the Bylaws must be separately voted and approved by 119 owners. This vote will be completed by written affirmation of 75% of the total votes eligible to be cast by Members.
Provided with the newsletter are three (3) Consent to Amendment Voting Ballots and a Voter Designation Form (this form must be returned with your ballots).
Please do not hesitate to contact the board or management with any questions! 586-948-1447
Mailbox Replacement Project
This spring all 159 mailboxes in the subdivision will be replaced with new posts, boxes, and decorative details. The Board signed a contact with The Family Craftsman for a total replacement value of $32,645. The reserves account will be funding this capital improvement.
The current 4x4 posts will be replaced with 6x6 posts in a dark brown color. The new mailboxes will also be a darker design than what is currently there now. A post cap and mower guard will be attached to the post to complete the look.
The work will be completed in phases working from the front of the sub backwards. We will contact owners a week in advance of the work to be completed. Please ensure we have an email and/or phone number on file so we can contact you when the time comes. Mail delays are not expected.
Gibralter mailbox Model # MM110V01 Madison Steel Post-Mound mailbox in Venetian Bronze
Atlanta Post Caps 6x6 Mocha Brown Pyramid Cap
Post Collar. Rust–resistant coated galvanized steel shell protects against lawn equipment and insects.
2016 Year-End Financials
Operating Fund Reserves (Savings)
The 2016 year-end balance $9,725.64 $41,481.60
As of January 10, 2017 $13,412.29 $41,481.60
66 owners have paid 2017 dues
93 owners remaining to pay
2016 Annual Meeting
The 2016 Annual Meeting was held on Tuesday, May 10, 2016 at the Troy Community Center. A full detailed summary of the meeting can be found here: 2016 Annual Meeting Summary
Join us at the 2016 Annual Meeting for The Glens at Carlson Park Homeowners Association. The meeting will be held at the Troy Community Center, located at 3179 Livernois, Troy, MI 48098, Room 502, on Tuesday, May 10, 2016. Registration begins at 6:30 P.M. and the meeting will commence at 7:00 P.M.
This meeting will have 3 important factors that you should be aware of:
1.Discuss two (2) proposed amendments to the Bylaws and seven (7) proposed amendments to the CCR’S. 2.Attendance in person will enter you in a drawing to win one (1) year’s worth of free dues (to be used in 2017). One entry per household, must be in good standing. Alternatively, submit a signed proxy and you will be entered in a drawing to win a fifty dollar gift card ($50) to Amazon. 3.Elections for the board of directors. This year there are two (2) seats up for election. We are seeking homeowners to volunteer for a seat on the Board of Directors.
Major road renovations are planned for 2016. Both RCOC and MDOT have plans to improve and reconstruct roads within Oakland county.
Oakland Country Road Commission (RCOC) - Big Beaver Road to be closed for utility relocation/reconstruction/repaving.
- Big Beaver closed from Woodward Ave to Adams Rd
- Expected to be completed by May 31, 2016
- Detour: Woodward to Long Lake to Adams and back to Big Beaver
- More information can be found at these sites:
Michigan Department of Transportation (MDOT) - I-75 Modernization Project
- From Square Lake to Coolidge (beginning on NB side)
- One lane will be added to each direction of I-75
- New news will be H.O.V. lanes
- Sound barrier request was denied by MDOT
- We will update this site as we obtain new information
- More information including FAQ's, maps, updates, and traffic conditions can be found at these websites:
- Download the Mi Drive app for real time traffic and construction updates
Bylaws and CCR Review - Proposed Amendments
The Glens at Carlson Park was built in 1996 which makes the subdivision 20 years old. The Developer began writing the rules for the subdivision long before construction started. As such, some of the rules are outdated and others are too vague leaving too much room for interpretation. At this time the Board is considering a total of 9 amendments. Below are the rules that are currently under review:
Bylaws - To amend, 75% of homeowners must approve of changes (119 owners)
CCR'S - To amend, 51% of homeowners must approve of changes (80 owners)
Article VI, Section 6.3 Signs, Mailbox
Article VI, Section 6.7 Maintenance
The new/updated proposed language is currently being written. Links to the language are above. The rules in "blue" are still in the process of being written. Once all language is uploaded a poll will be added to give you the option to vote informally.
Subdivision Snow Plowing
A few homeowners inquired about having the subdivision snowplowed by a private contractor and paid for by the Association. Currently the City of Troy maintains the roads including snow plowing and salting.
The following three (3) companies provided quotes based on these specifications Winter’s Lawn $3,960 (unl) $450/app Trim Cut $8,800 (15) $450/app Great Lawns $8,925 (14) $500/app
The numbers in parenthesis are the plows per season.
Unl = Unlimited
Based on the website poll we posted last month; 54 residents voted that they would not want to spend extra funds on a private contractor to plow the roads. At the lowest rate (Winter’s Lawn), it would cost approx. $26 per homeowner to cover the expense. This would likely result in a dues increase or further delaying the I-75 fence replacement project currently scheduled for 2018.
Discounted Mandatory Backflow Testing - Required by the City of Troy
The City of Troy is mailing letters to homes that have an in ground sprinkler system and/or a sump pump. The letter informs you that the water lines need to be tested for backflow prevention.
The average rate for the backflow test is $95-$130. Since many homes in the subdivision have irrigation systems and/or sump pumps we want to help you get a discount for the mandatory test. There are 4 companies licensed to do the backflow test in the Troy area. I have contacted each company to see if they would offer a discounted rate if multiple homeowners sign up for the service on the same day. Here are the normal and discounted rates for the companies.
Company Normal rate Discounted Rate Residents Needed for Discount
Big Beaver Plumbing $100 $70 10
Big Beaver Plumbing $100 $75 5
Donald Kellett Co. $120 $100 5
Precision Plumbing $139 $90 8
SJ Short Plumbing Pricing not available at this time
If you are interested in getting the discounted rate please contact Big Beaver Plumbing (or your compay of choice) to schedule your day and time for the service to be done.
Not sure if you need the backflow test, misplaced your test form, or have more questions? Contact the City of Troy – Water/Sewer Department at 248-524-3370
As of Tuesday, June 16 there are 42 homes that have expressed interest in using Big Beaver Plumbing to perform the mandatory backflow test on the irrigation and sump pump lines at a discounted rate. Big Beaver Plumbing is now offering a discounted rate of $60 per test (as long as you sign up on one of the dates below – normal testing rate is $100).
Big Beaver Plumbing (BBP) can schedule approximately 25 homes/tests per day. They estimate 20 minutes to one hour for each test. They have set aside 2 dates to perform these tests in the subdivision. Big Beaver Plumbing states that it is important that each homeowner contact them to schedule on one of these 2 dates (248-528-1333). We will be providing a master list of all the names/addresses/phone numbers of those who emailed with their interest. So you may receive a call from BBP if you forget to call and schedule with them.
Here are the 2 dates that are available at this time. The testing and forms must be completed by September 30th. If neither of the 2 dates below work for you please contact SSAS and we will start a new list and schedule for another day.
Big Beaver Plumbing – 248-528-1333
Friday, June 26
Saturday, June 27
2015 Annual Meeting - May 5th / 7:00 - 8:30 pm
Hello Glens at Carlson Park residents,
The Glens annual meeting was held on Tuesday night (5/5) at the Troy Community Center. Thank you to the 11 residents who attended in person and the 15 who sent in proxies. However, quorum, which requires a homeowner from 51 of the 159 residences to attend in person or via proxy, was not met. The board and the members in attendance voted to continue the meeting with lack of quorum rather than schedule another meeting.
Meeting highlights include:
- Becky Demings, Dennis Hendren, and Debbie Sosa elected for the three open seats on the Board. They join current incumbents Dan Vredeveld and Tess Pascua.
- Geeta Ramakrishnan and Hoi Chow were thanked for their time and service while serving on the board the past two years.
- Island/cul-de-sac Project is scheduled for this summer. The seven islands will get a refresh with new and repaired aluminum edging, more cobblestone, and the addition of 10-12 two gallon plants per island.
- Obtain quotes to update the lighting fixtures at entrance (replace outdated and non-working fixtures; to improve visibility, and save on electrical).
- The requested install of a sound barrier along I-75 from Wattles to Long Lake was denied by MDOT (Michigan Department of Transportation). The Association does not meet the required federal guidelines for the installation which was based on a noise analysis performed by MDOT last Fall. A full description of the denied request can be found on the sub’s website www.theglensatcp.com
- I-75 traffic noise is an irritable issue for most residents. Since the sound barrier is not a viable option residents suggested options such as planting trees to block the noise or build up the current berm. Share your thoughts with us!
- Landscaping in around the front is not up to par. Requested to follow up with landscapers.
- Any update to website needs to have an email sent out.
If you weren't at Tuesday’s meeting, but are interested in discussing or sharing ideas simply contact us. We would love your input, suggestions and ideas! A committee can also be formed to help research ideas for the noise abatement (committees usually meet a few times a year, mainly to discuss current ideas and bring forth information on said ideas (City regulations, permits, quotes, etc). Please consider joining to have a say in how your annual dues are spent!
MDOT - Noise Analysis for Proposed Sound Barrier - Not approved
Hello Dedra. Thank you for the follow-up. As I stated in November this portion of the project that includes the Glens at Carlson Park was at one time its own separate study, and not considered in the original analysis and proposed improvements for the I-75 Modernization project. Therefore, we conducted a brand new analysis of the area.
The recently conducted noise analysis (we just wrapped it up a few months ago) utilized the required, federal software and followed the federal guidelines that help justify locations that are considered “reasonable and feasible” for sound barriers, as defined by the Federal Highway Administration (FHWA). They are warranted based on several requirements, and need to benefit a number of locations in order to be included as a part of a freeway project. Unfortunately, they are not built at citizen requests.
In 1974, the US Environmental Protection Agency promulgated the first comprehensive regulations that set the stage for the federal government to formulate these noise policies. Each branch of the federal government was directed to develop policies with respect to its activities. The FHWA issued regulations that have changed over time, but essentially state that, if a project is to be developed and there are noise impacts, noise mitigation must be considered. FHWA criteria are laid out step by step to define:
•the kinds of changes to roads that constitute a project subject to review, •the levels of noise considered an impact, and •how noise abatement should be considered.
Each state has developed its own noise policy that is based on this fundamental framework. Although many people would like walls, they are very costly and only able to be constructed if they qualify, per the federal regulations that Michigan Department of Transportation (MDOT) must follow. The first consideration is feasibility-can a wall be built that works. This is dependent on the noise source and the receivers, as it may or may not be feasible to reduce noise levels. For example, noise walls can only be built to a certain height before the effects of wind become a problem. It is hard to build noise walls on bridges because they add weight and cause other design issues. If protection is already afforded by an earth berm or other intervening infrastructure or topography, it needs to be determined if a wall still has the desired effect. These issues are all considered in the required Federal noise analysis.
A Traffic Noise Model is used to forecast noise levels to determine whether there is an impact, based on the required, defined threshold levels set forth by the FHWA. Additionally are the benefits to a number of receivers, sufficient to offset the cost of construction. The current reasonableness level is a certain dollar amount, per benefitting receiver. A benefitting receiver is one that would experience a 5 decibel reduction. As stated above, berms, infrastructure and topography often block noise and do not allow for this decrease.
Noise is clearly an issue for anyone choosing to live on or near a freeway or state trunk line. As the Glens of Carlson Park were built in late 1990s and the freeway was built in the early 1960s, the developer must have had the forethought and considered this an issue at the time, since he constructed a large earthen berm on the development and built some of the houses a distance away from the freeway. Experience has demonstrated at the federal and state level that barriers have little effect beyond 500 feet from the freeway. The existing earthen berm and distance from the freeway have in general helped alleviate some of the noise at the Glens.
The results of the noise analysis indicate this to be true and that the Glens community does not qualify for a noise wall. South of your location where the houses are closer to the freeway and unprotected without an earthen berm, a noise wall was found to be reasonable and feasible from south of the cul-de-sac to Wattles Road. It provides protection to houses along Lange, Carter and Paragon Drives.
However please note that it is expected that the new pavement, technologies and the more efficient movement of traffic with the proposed I-75 improvements, will all contribute to a decrease in noise from what is experienced today.
Hopefully this is helpful information for your meeting. Have a good day!
Sue Datta, AICP
Senior Project Manager
I-75 Modernization Project
Michigan Department of Transportation
DTE's Solar Panel Proposed Project - Update - April 9, 2013
Your messages to the Council worked! Council members McGinness, Fleming, Henderson, and Pennington and Mayor Slater all made statements opposing to the project, noting the specific concerns raised by Glens residents in their email messages. We are grateful to the Mayor and council for their prompt attention and consideration of our concerns. We urge all of you who contacted the Council about this matter to send them another message indicating your appreciation for their action.
DTE's Solar Panel Proposed Project
The letter below was sent on April 2, 2013 to the City of
Troy council members to inform them of The Glen's objections to the proposed
DTE solar project. The board is asking for you help to deter this lease
from being signed. Email the council your own objections at
firstname.lastname@example.org and we hope to see your support at the next council
meeting scheduled for April 8, 2013 at 7:30pm.
Dear Council Members,
the board of directors of the homeowners’ association of the Glens of
Carlson Park, and we are writing to express our opposition to the
proposed solar farm at Long Lake Road and I-75. Our homes are
immediately adjacent to the site; some of them are only 400 feet from
the proposed development. This proximity raises many issues, all of
which work to our detriment and include the following:
- Noise: The proposed site is a critical noise buffer between our homes
and I-75. The removal of trees and bushes would likely increase noise
levels in our neighborhood.
- Visibility: Even with the
existing fence and berm, the development would be visible from several
of our residents’ homes.
- Woodlands/wetlands: The area in
question contains important wetlands and woodlands. They add natural
beauty to the area and make an integral contribution to our own
subdivision wetlands. Any disturbance of these areas on account of the
solar development might dramatically impact those areas in our
neighborhood. Moreover, when the City Council voted to end the proposed
ramp development at this site in 2005, it recognized the importance of
leaving this area undeveloped and voted to designate the area as
parkland to be "retained by the city of Troy for that exclusive
purpose." To date, no one has attempted to explain, let alone justify,
why the city should now freely reject the Council’s 2005 decision.
- Viability: Although this is a proposed twenty-year lease with
DTE, it is also only a “demonstration project,” suggesting that DTE
could end the project in the event it proves not to be viable. This is a
real possibility, given the U.S.’ new found oil and gas reserves. In
the event that DTE chooses to end this project, it is very unlikely that
it could adequately restore any natural or wetland areas removed for
We have met with representatives of GenPoint, the
project developer, and they express the best of intentions with regards
to minimizing the impact of the project on our residents. However, this
is only an expression of their intentions. The impact of the project
on our neighborhood will depend on factors that are at this point in
time unknown, including the intentions of DTE and any limitations
imposed on account of the sums it is willing to devote to this project.
Ultimately, the residents of the Glens of Carlson Park are unfairly
being asked to bear the risks associated with this project: the
developers, DTE Energy, and the city’s coffers may all benefit, but only
at a cost to our residents in terms of diminished neighborhood quality
and correspondingly reduced home values. DTE has several other sites
under consideration, including another in the City of Troy. It will not
be harmed should the City decline to proceed with this site.
Therefore, we urge you to reject the proposed development of a solar
farm at Long Lake and I-75.
The Homeowners Association
The Glens of Carlson Park
Board of Directors
Kevin M. Ball
Click here to see the detailed proposal between DTE and the City of Troy.